Commercial Title Paralegal

We are seeking a proactive, detail-oriented Commercial Title Paralegal & Transaction Manager to lead our commercial title processing workflow and provide high-level support to the law firm across DC, Maryland, and Virginia. This role is designed for a professional who integrates technical title expertise with a passion for delivering an outstanding client experience. The successful candidate will take full ownership of the transaction lifecycle, ensuring that all files meet firm standards and insurability requirements under the supervision of the firm’s attorneys.

Core Responsibilities:

I. Transaction Management & Client Experience

● Workflow Ownership: Take full ownership of the title processing lifecycle for commercial transactions, ensuring all deadlines are met with absolute accuracy and efficiency.

● Closing Coordination: Support all aspects of the closing process, including the assembly of commitments, endorsements, and closing documentation.

● Proactive Problem Solving: Anticipate potential transactional challenges and implement solutions to maintain momentum and meet client service standards.

● Client Communication: Provide clear, professional updates and estimated resolution dates to lenders, builders, brokers, and clients; manage tracking reports to ensure internal and external milestones are achieved.

II. Title Review & Clearance

● Technical Examination: Review title searches and draft commitments for accuracy; identify defects, liens, and encumbrances that require resolution.

● Curative Execution: Perform curative functions, including obtaining releases for prior liens, reviewing corporate authority documents, and coordinating the resolution of title discrepancies.

● Lien Resolution: Interface with lienholders, municipal offices, and counsel regarding HOA, municipal, or other property-specific liens to ensure a clear path to closing.

● Collaboration: Work closely with supervising attorneys to address title requirements and ensure the timely delivery of clear title.

III. Law Firm & Regulatory Support

● Document Lifecycle Support: Assist in the organization, preparation, and finalization of essential conveyance instruments, client-specific deliverables, and closing documentation.

● Legal Support: Provide administrative support to attorneys by preparing engagement letters and drafts of legal documents in support of real estate transactions and law firm files.

● Regulatory Filings & Compliance: Support the submission of jurisdictional filings, tax forms, and mandatory reporting requirements.

● Contractual Coordination: Facilitate the administrative review and tracking of contracts, amendments, and related agreements to ensure all milestones are met.

● Authority Verification: Assist in the review of organizational documents and resolutions to confirm signing authority and compliance.

Qualification and Education Requirements

● Experience: 3+ years of commercial title experience in the title industry or as a real estate paralegal.

● Jurisdictional Expertise: Deep knowledge of title processes, recording requirements, and regulatory filings specific to Washington DC, Maryland, and Virginia.

● Technical Skills: Proficiency in title production software and electronic recording platforms.

● Communication: Exceptional verbal and written communication skills with a focus on "customer-first" service.

● Professionalism: Ability to provide analytical problem-solving recommendations and deliver exceptional service with a high degree of professional discretion.

● Education & Licensing: High School diploma/GED required (Bachelor’s or Paralegal Certificate preferred); Active Notary Public in DC, MD, or VA (or willingness to obtain).

Why Join Us?

● Culture: Be part of a company that values exceptional customer experiences and teamwork.

● Growth: Opportunity to grow within a thriving and supportive environment.

● Benefits: Competitive salary, benefits, and professional development opportunities.